How Can I Track My Sample and Production Process?

Sample and production process tracking is one of the most challenging areas for brands outsourcing their manufacturing. After placing an order, the stress and uncertainty of not getting clear answers to questions like "when will the sample be ready?", "has production started?", or "when will shipment happen?" is a daily reality for most brands.

In traditional communication methods, process tracking is typically done through WhatsApp messages, emails, and phone calls. However, these methods are fragmented, difficult to follow, and highly prone to errors. Everyone in the industry knows that a supplier saying "the sample will be ready tomorrow" does not necessarily mean it will actually be delivered the next day. Vague status updates negatively impact the brand's own planning as well.

Lack of process tracking leads to cascading problems. A delay in sample approval postpones the production start; a delay in production misses the shipment date; a delay in shipment causes you to miss the sales season. This chain reaction typically stems from information gaps at the beginning of the process. If you had detected the delay at the sampling stage early, you could have activated contingency plans.

For brands working with multiple suppliers simultaneously, this problem becomes even more complex. Each supplier may have a different communication style, different update frequency, and different process stages. Trying to track all of this in a single spreadsheet or email thread is an invitation for human error. Missing a critical update can snowball into a major problem.

Real-time production tracking systems solve this problem at its root. With stage-based progress tracking, automatic status updates, delay alerts, and visual verification through photo and video sharing, you can see every step from sample to shipment in real time. All your orders and their current stage become visible at a glance through digital dashboards.

Visual verification is particularly important. There is a vast difference between a supplier saying "sample is ready" and actually seeing whether the sample meets your standards. Digital tracking systems with photo and video sharing capabilities allow you to oversee the process even without being physically present.

If you want to track your production process in real time and catch delays before they escalate, leave your email address. Our team will personally introduce our production tracking solutions to you.