How Do I Clarify the Approval and Revision Process?

The approval and revision process is one of the most common sources of uncertainty and disputes in textile manufacturing. Not being able to clearly answer questions like "was this sample approved?", "who requested this change?", or "which version should be produced?" directly leads to production errors and unnecessary delays. When it is unclear who approved what and when, responsibility is also unclear.

The most common cause of approval ambiguity is communication being conducted in a fragmented way across different channels. A revision request sent by the client via WhatsApp may conflict with the technical specifications in an email. When a change discussed verbally over the phone is not confirmed in writing, both parties continue to understand different things. The resulting production does not match the client's expectations.

Revision management is also a serious challenge, especially with complex products. From design to production, a product may undergo dozens of revisions: color changes, size adjustments, accessory modifications, print position changes, and more. If you cannot track which revisions have been approved and which are still pending, the wrong version gets produced.

This uncertainty also damages the trust relationship between manufacturer and client. When the client sees that production was done with an unapproved version, they hold you responsible. But you cannot say "you approved it" because you have no written proof. Such disputes wear down business relationships both financially and emotionally.

Digital approval workflow systems solve this problem at its root. Every revision request is recorded digitally, approval or rejection is documented with timestamps, and the entire communication history is stored in one place. Thanks to automatic notifications, no approval request gets lost or overlooked.

Having single-click access to revision history is an enormous advantage for manufacturers. When a dispute arises, being able to digitally show who approved what and when provides both legal protection and enhances your professional credibility.

If you want to clarify your approval and revision process and prevent production errors, leave your email address. Let us share our digital approval solutions with you.